WordPress, the CMS platform, offers you plenty of plugins to extend the functionalities of your website. You all might be familiar with WooCommerce, the best plugin to help you convert your website into an e-commerce store. Once you have set up your online store, you’ll need to install some more plugins and extensions to enhance the functionality of your WooCommerce store.
Order management plugins, as the name suggests, are plugins specifically developed to streamline and enhance the management of orders in your WooCommerce store. These plugins offer various features and functionalities to simplify order processing and overall store management.
In this blog, we’ll tell you about the features and benefits of the 5 best WooCommerce order management plugins. They offer varied functionalities, and it is up to you to decide which plugin is best suited for your business needs. Before we reveal the list, let’s take a look at the benefits of having an order management plugin for your WooCommerce store so that you understand what you can achieve with it.
Benefits of order management plugins for WooCommerce
An order management plugin can help you in different ways to streamline the process and improve customer satisfaction.
Efficient order processing
Order management plugins often provide tools to efficiently process orders. They can automate certain tasks, such as sending order confirmation emails, generating packing slips or invoices, and updating order statuses.
Centralized order management
With these plugins, you can have a centralized dashboard where you can view and manage all your orders in one place. This allows you to easily search, filter, and organize orders based on various criteria like status, customer, date, or product.
Bulk import and export
You can easily import or export large volumes of orders in a single action, saving time and effort. Streamline your operations by transferring multiple orders simultaneously, allowing for efficient management and seamless integration with other systems.
Custom order statuses
Order management plugins often enable you to create custom order statuses to reflect your unique order workflow. This can be useful for adding stages like "processing," "awaiting payment," or "customized" to match your business processes.
Advanced filtering and selective import/export
This feature allows you to apply advanced filters and criteria when exporting or importing order lists. It gives you granular control over the data you want to include or exclude in the exported/imported file. For example, you can filter orders based on specific date ranges, order statuses, product categories, customer groups, or other custom fields. This helps you focus on specific subsets of orders, making the process more targeted and efficient. Additionally, the selective export/import feature can help in scenarios where you only need to update certain orders or specific order attributes, reducing processing time and effort.
Custom field mapping
This feature allows you to map and transfer custom order fields during the import/export processes. It gives you the flexibility to define and match custom fields in your source and target systems. For example, if you have custom order fields for special instructions or additional customer details, you can map those fields between your systems, ensuring accurate and complete data transfer. This helps maintain the consistency and integrity of custom order data across different platforms or when migrating to a new system.
Integration with third-party tools
Many order management plugins integrate with other systems like accounting software, CRM tools, or ERP systems. This enables seamless data transfer and synchronization, reducing manual data entry and improving overall efficiency.
Reporting and analytics
Order management plugins may provide reporting and analytics features to gain insights into your order history, sales performance, and customer behavior. This data can help you make informed decisions and optimize your store's operations.
Overall, order management plugins provide a range of features and functionalities to make your order management process more efficient, accurate, and scalable. They help to streamline order processing, improve customer service, and optimize store management for your WooCommerce website.
Now that we know the benefits of an order management plugin, let’s see the 5 best WooCommerce order management plugins for 2023.
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1. WooCommerce After The Order
This is a WooCommerce extension rather than a WordPress plugin. It helps you record critical order processing notes and avoid errors.
One of the issues while processing orders is order mismanagement, where you pack the wrong product or don’t follow instructions given by the customer. This extension allows you to make notes for each order or product and send them to the store manager. You can also display them on your dashboard or set them up as a reminder note for your warehouse team.
This extension helps you manage orders with accuracy and improve customer satisfaction.
Features of WooCommerce After The Order
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Easily set up order management notes to be included as a reminder for every order or product.
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Send an order notification email that includes the relevant store and product notes to the store manager to be used as a checklist.
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Add the relevant store and product notes for display on your dashboard whenever an order is reviewed.
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Add store-wide fulfilment notes for your warehouse team, which can be used as a reminder or order notes.
Benefits of WooCommerce After The Order
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By installing this extension for your WooCommerce plugin, you can significantly improve your store’s order management.
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Reduce order management errors and returns through checklists and reminder notes.
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Improve customer service by shipping products quickly and correctly.
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Utilise order notes to study customer behaviour and improve your marketing strategy.
Pricing
$6.59/month with 1-year extension updates and support.
2. Advanced Order Export For WooCommerce
This plugin comes in handy if you are a drop shipper and want to send the product order list to the supplier. The Advanced Order Export for WooCommerce plugin is popular, with over 100,000 active installations and a good number of 5-star ratings.
The order list can be exported in a number of formats and utilised to update your accounting system, analyse the order data, or send it to third-party drop shippers.
Features of Advanced Order Export For WooCommerce
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Select the full order list or only some selected fields to export.
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Rename labels and reorder columns. Apply filters and export custom fields or terms for products and orders.
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Export specific fields such as summary order details, customer details, product attributes, coupon details, and much more.
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Export the list in XLS, CSV, HTML, PDF, XML, or JSON formats.
Benefits of Advanced Order Export for WooCommerce
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You can have a data backup of your order list.
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Utilize the order list for in-depth analysis and reporting.
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Helps in third-party integration or migration to a new store.
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Helps to sync order data across different stores.
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It is useful to send order information to drop shippers and suppliers.
Pricing
This plugin is free to install but the pro version starts at $30 per year.
3. YITH WooCommerce Custom Order Status
Make managing orders simpler and quicker with a few clicks with the YITH WooCommerce Custom Order Status plugin. With this, you can manage your order status and current orders more efficiently. Build advance order statuses based on various parameters and personalize them with color, text, and icons for easy identification.
This tool helps you manage orders that require different workflows and notify customers of their order processing details. You can also use this plugin to view the order status from one central point when you have multiple stores.
Features of YITH WooCommerce Custom Order Status
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Create unlimited order statuses with unique names and colors for easier identification.
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Add custom labels to mark different steps in the order processing process.
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Overwrite WooCommerce order status to manage your store easily.
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Control the actions of your orders and set a certain status.
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Allow for order cancellation, payment, order paid, and file download for customers.
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Trace all orders and their status in the report.
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Customize emails for order status.
Benefits of YITH WooCommerce Custom Order Status
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Monitor the status of your e-commerce orders easily, from purchase to delivery.
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Improve the appearance of the Orders page so that customers can quickly view useful information.
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Get a quick overview of current orders through custom labels.
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Improve your store’s order processing and management.
Pricing
$79.99 per year with 1 year of updates and support.
4. Sequential Order Number for WooCommerce
If your store receives hundreds of orders per day, the first thing you need to do is manage the orders sequentially to make their management easy. A sequential order system improves efficiency and makes your order-processing task easy and fast. But doesn’t WooCommerce arrange the orders sequentially? No. We will explain it here.
WordPress or WooCommerce uses an ID system for order numbers. This isn’t exclusive and the same is used for even posts, pages, and images. So when a new order is created, it may not always get the next order number if that ID has already been used up by another newly uploaded image or blog post.
The Sequential Order Number for WooCommerce plugin enables you to generate sequential or custom order numbers, helping you to find and track orders and keep an accurate record of the processing systems.
Features of Sequential Order Number for WooCommerce
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Set custom starting numbers for orders.
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Add a custom prefix to order numbers and set your choice of order number length.
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Option to keep existing order numbers.
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Supports subscription orders.
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A preview of the order number is also available along with a search feature.
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The pro version allows you to add a custom suffix and an order date suffix along with the prefix. It also has a custom increment for order sequence and the option to auto-reset order numbers.
Benefits of Sequential Order Number for WooCommerce
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Makes store management easy.
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Helps you find and track orders fast.
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Estimate the number of orders received effortlessly.
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Record orders and their statuses easily.
Pricing
This plugin is free but offers additional paid upgrades and support.
5. Order Export & Order Import for WooCommerce
This tool is perfect when you want to migrate your order data seamlessly from WooCommerce to any other platform. You can also use this to import data from an existing shop on a different e-commerce platform into WooCommerce. It also allows you to import and export coupons and subscription data. If you are planning to set up your dropshipping store on WooCommerce, this plugin can help you download the order list and send it to your supplier for order delivery.
Features of Order Export & Order Import for WooCommerce
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Export order data from WooCommerce to CSV.
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Import orders from CSV to WooCommerce.
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Export and import coupons to and from WooCommerce.
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Bulk update or export in batches the WooCommerce orders and coupons.
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Skip or update existing orders/coupons while importing.
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Create and save templates for quick and easy order and coupon export.
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Create and manage import and export history, including the ability to re-run, inspect logs, and remove an item.
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Use the import/export log to identify issues and debug.
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Export and import subscription orders.
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Auto-suggestion of coupon codes making coupon-based filtering easier.
Benefits of Order Export & Order Import for WooCommerce
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Manage orders efficiently with this tool.
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Migrate data seamlessly from one store to another.
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Download formatted order data to gain deep insights into customer ordering behavior.
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Utilize this tool to download order data and send it to dropshipping suppliers.
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Download order data to have a backup ready when needed.
Pricing
Free but offers additional features in a premium version.
Having a mobile app for your WooCommerce store
Before we wrap up, we recommend having a mobile app for your WooCommerce store. It can significantly benefit your order management process and improve overall customer satisfaction. We’ll tell you the reasons for it.
Real-time order notifications
A mobile app enables you to receive instant notifications for new orders, allowing you to stay updated on order activity regardless of your location. This helps you respond promptly and ensures timely order processing.
On-the-go order management
With a mobile app, you can manage orders on the go, giving you flexibility and convenience. You can view order details, update statuses, print invoices, generate shipping labels, and communicate with customers directly from your mobile device, increasing efficiency and productivity.
Improved customer communication
A mobile app allows you to communicate with customers easily. You can respond to customer inquiries and address concerns promptly, enhancing customer service and building stronger relationships. You can keep customers updated about their order status through push notifications.
Efficient order fulfillment
Mobile apps can integrate with shipping carriers, enabling you to generate shipping labels, track shipments, and manage order fulfillment seamlessly.
Data synchronization
A mobile app can sync with your WooCommerce store in real-time, ensuring that order information, inventory levels, and customer data stay up-to-date across all platforms. This minimizes data discrepancies and improves overall order management accuracy.
When a mobile app can offer you so many advantages, what is holding you back? If it is the cost, time, and resources involved, we have an easy solution for you - Swipecart.
It is a no-code app builder available as a plugin on WordPress. You install this plugin for your WooCommerce store and design your app in minutes using its visual interface, ready-to-use templates, drag-and-drop editor, pre-coded widgets, plugins, and integration tools. Once you complete the design, get it published on the app store, and start your marketing campaign to maximize sales for your store.
Since Swipecart is a no-code app builder plugin, you don’t have to manage a separate code base or a product list for the app. All the product and order details are synced with your WooCommerce store.
End Note
A mobile app for your WooCommerce store empowers you with the flexibility to manage orders anytime, anywhere. It enhances efficiency, improves customer service, and enables you to stay on top of your order management tasks, ultimately contributing to the success of your online business. Get started with Swipecart today.
